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All-in-one Cloud based Attendance Management Application of your Institution

Attendances is an application which can mark attendance using QR Code. Attendances is a one stop solution helping Institutions to streamline and automate their daily attendance easily, efficiently and cost effective. Managing your attendances had never been so efficient yet easy.

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    QR Code Based System vs RFID/Biometric Based System

Aspect QR Code-Based System RFID-Based System
Communication and Notifications Sends real-time push notifications with timestamps and photos to parents, improving transparency and engagement. Lacks built-in notification features unless additional software is integrated.
Security and Verification Captures a photo during attendance for verification, reducing proxy attendance and improving security. No photo verification; relies solely on RFID cards, which can be swapped or lost.
Cost and Hardware Requirements Operates using smartphones or tablets, eliminating the need for expensive hardware like card readers or servers. Requires dedicated RFID readers and cards, leading to higher setup and maintenance costs.
Registration Process QR codes are generated instantly and printed on-site, requiring no specialized skills or equipment. Mapping RFID cards or enrolling for facial recognition is time-consuming and requires trained personnel.
Customization and Features Offers flexible features such as auto-absent alerts, late arrival notifications, and customizable reporting. Provides limited features unless integrated with additional software, which increases complexity and cost.
Scalability and Maintenance Easily scalable with minimal effort, requiring only additional devices or users, with low maintenance needs. Scaling involves purchasing additional hardware and ongoing maintenance, increasing costs and effort.
Parent Engagement Keeps parents informed with real-time updates and photos, creating an interactive and transparent experience. Provides no direct interaction with parents unless heavily customized, adding cost and complexity.

Detailed Explanation of SMS Pricing for Digital Attendance

Breakdown of SMS Costs

1. Transactional SMS Charges:

  • Each SMS sent through bulk SMS providers must comply with DLT regulations (Distributed Ledger Technology) as per DoT, Govt. of India.
  • Cost per SMS:View pricelist
    • Base cost: ₹0.12 (12 paise).
    • DLT scrubbing charges: ₹0.025 (2.5 paise)
    • GST at 18%: ₹0.0261 per SMS additionally.
    • Total Cost per SMS : ₹0.1711 (17.11 paise).

2. Approximate SMS Usage:

  • Considering 200 working days:
    • 2 SMS per day per student: One for entry and one for exit.
    • Absent days: SMS notification sent on such days as well.
  • Total: ~400 SMS per student per year.

3. Annual Cost Per Student:

  • Total Cost per SMS : ₹0.1711 x 400
  • Total: ₹68.44 ~ ₹69.00 per student per annum.

4. Delivery Assurance: Reputed providers guarantee a 100% SMS delivery rate on active mobile numbers.

Misleading Claims by Other Digital Attendance Providers

  • False Promises: Some companies claim to provide SMS services at ₹30-50 per student annually, including biometric attendance system, server charges, and other service charges. Such pricing is unrealistic.
  • Lack of Transparency: Schools must ensure the deliverability rate (100% in active mobile numbers and within 2-5 secs) is stated in the contract and verify uninterrupted service for the contract duration.

What Schools Should Do

  • Ask for a Breakdown: Request detailed pricing, including base cost, DLT charges, and taxes.
  • Verify Deliverability: Confirm the provider’s delivery rate with reports or guarantees.
  • Long-Term Service Assurance: Ensure SMS service will remain functional throughout the contract.
  • Avoid Misleading Offers: Reject providers offering unrealistic prices without proper justifications.